smartextract - smartextract

Automatically process incoming documents & emails with AI

smartextract automates data extraction, validation, and reconciliation from incoming documents and emails – such as orders, purchase confirmations, or invoices – and transfers the data seamlessly into ERP, Excel, and your IT systems.

AI-powered document processing – faster, more reliable, layout-independent

Cut processing costs for order and request handling by up to 75%, reduce errors by up to 90%, and speed up data processing by a factor of 20.

Automatic Data Extraction

Automated Data Matching

Automated Classification

Seamless Transfer
To ERP & More

Our solution for you

smartextract automates the processing of documents and emails with state-of-the-art AI (LLMs). Unlike traditional OCR solutions, smartextract dynamically recognizes all document types and processes unstructured data, such as free-text emails. Our LLM technology understands documents like a human, recognizes relationships, and checks data for plausibility – all without manual mapping and layout restrictions.

Your benefits at a glance

95% less manual work

Automatic extraction, validation, and data transfer – no typing, no mistakes.

100% layout-independent

Processes PDFs, emails, Excel files, images & more – without predefined templates.

Understands documents like a human

Identifies context & verifies data plausibility.

90% fewer errors

AI detects inconsistencies automatically and ensures maximum data quality.

Ready to use & scalable instantly

No training, no manual mapping – smartextract adapts dynamically to your needs.

100% GDPR-compliant

Secure processing – all data stays within the EU.

How smartextract works – ready to go & easy to customize

smartextract offers ready-to-use models for order processing, invoice handling, document capture, and more – without any configuration. Models can be used immediately, flexibly adapted, or customized as needed. No setup, no complicated training, no training data required. Simply get started.

Use or customize AI models instantly

Choose a ready-made model or adapt it with prompts – no training, no setup required.

Upload or forward documents & emails

Whether PDFs, Excel files, images, or emails – simply upload or forward them, and smartextract will handle the rest automatically.

Automatic extraction & seamless data handover

Smartextract extracts, validates, and transfers the data directly into your ERP, Excel, or other systems – with zero manual effort.

Our Features

Automated Document Intake

smartextract automatically receives incoming documents and emails via dedicated inboxes or import folders. Your partners simply send attachments, and smartextract picks them up instantly for further processing.

Smart Sender Recognition

The solution reliably identifies which customer or supplier sent the document, enabling precise allocation and processing.

Automatic Data Extraction

Smartextract identifies and extracts all relevant data with the highest accuracy – even from multi-page and multilingual PDFs – and prepares it for downstream processes.

Flexible Data Formatting

Extracted data is prepared according to your individual requirements, such as converting number formats, adjusting order units, or adding missing details like order info.

Automated Validation

Before transferring data into your ERP system, smartextract checks for completeness and accuracy. You’ll be notified immediately if inconsistencies are found – allowing you to catch and fix errors early.

Seamless Integration into ERP, Excel & more

smartextract integrates flexibly into your existing ERP, Excel, or other IT systems. Data is automatically converted to the required format and delivered to the right interface – with zero manual effort.

Pre-built AI models and multilingual document understanding.

Whether it’s emails, position tables, or complex text content, our AI recognizes data in context and outputs it flawlessly.

Orders

Efficient automation of order data for quick processing.

Invoices

Fast processing and matching of invoices through precise AI extraction.

Delivery Notes

Automated capture of delivery note data for efficient logistics processes.

Credit Notes

Accurate extraction of data from credit notes for quick handling.

Order Confirmations

Automated processing to accelerate sales processes.

…and More

We regularly expand our selection and are happy to develop a custom model for you.

Flexible combination of AI models and components for every use case

Lego-like AI component logic adapts to your individual workflows.

Purchasing and procurement

Optimize your procurement processes by seamlessly handling order data in various formats and requirements. Extract key information such as product details, order numbers, prices, delivery dates, and more. Transfer this relevant data seamlessly into your ERP or procurement system, increasing the efficiency of your order and procurement processes.

Sales

Automate your order processes with AI. Customer inquiries in the sales department are processed automatically – emails with quote requests or orders are read, and the relevant data records are created directly in the ERP or CRM system.

Finance and Accounting

smartextract allows you to extract relevant financial data from PDFs, images, forms, and emails in seconds and generate precise text content. This data is seamlessly transferred to Excel, accounting software, or other systems – ready to use immediately, multilingual, and without the need for training data or IT expertise. Save up to 95% of the time compared to manual processes.

Logistics and Transport

Automate your order processing. Extract business data from email text and PDFs in a flash with AI directly into your TMS.

Production and manufacturing and many more

Process quotations, parts lists and orders effortlessly. Capture order data in different formats and requirements seamlessly. Extract crucial information such as product details, batch numbers, prices, delivery dates and more. Seamlessly transfer this relevant data to your ERP or production planning system.